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Proceedings of the 18
th
International Conference on Soil Mechanics and Geotechnical Engineering, Paris 2013
14D.4 A surcharge of 5% is added to the registration fee of the
International Conference and the revenue accruing from this
surcharge remitted to the International Society.
14D.5 Two copies of the Proceedings of each International
Conference and other publications arising from the
Conference are to be donated to the Secretariat (Ref. BL
10E.2) and one copy of the Proceedings to each of the
Secretariats of the International Society for Rock
Mechanics, the International Association of Engineering
Geology and the Permanent Coordinating Secretariat.
15 REGIONAL
CONFERENCES,
MEETINGS
AND
SYMPOSIA
15A.1 The Bylaws for the International Conference shall with
due regard to the character of the Regional Conference, also
apply to a Regional Conference as agreed at the time the
invitation is accepted.
15A.2 The endorsement of the International Society will only
be granted to International and Regional Symposia if the
time, place and subject have been approved by the President
(in the case of International Symposia) or appropriate Vice-
President (in the case of Regional Symposia), both in
consultation with the Secretary General. Organisation of the
Conference shall be in accordance with the Manual for
ISSMGE Conferences available from the Secretary General.
15A.3 A Conference Advisory Committee (CAC) shall be set
up by the Vice- President at the time of acceptance of the
host Member Society invitation. This Vice-President shall
chair the CAC until the name of the new Vice- President is
known, when that person shall take the chair, but the
retiring Vice-President will remain on the CAC. Other
members of the CAC will be the Secretary or Chairman of
the Organising Committee for the previous Regional
Conference, two members of the Organising Committee of
the Host Country and the Secretary General. Normally, one
or two other senior people should be invited to join the
CAC. The Regional CAC shall be responsible for advising
on the conference programme but is not concerned with the
detailed organisation of the conference, which is the
responsibility of the Member Society hosting the Regional
Conference.
15B.1 The Vice-President shall ensure that a record of the
meeting is written and a copy sent to the Secretariat and to
Member Societies within the Region.
15C.1 If only one invitation is received the Vice-President
may, after appropriate consultation (normally with the
Member Societies within the Region and the Secretary
General), approve its designation as a Regional Conference
of the International Society.
15C.2 If two or more invitations are received the Vice-
President shall convene a Regional Meeting at the time of
the previous Regional Conference to discuss the invitations.
The choice shall be determined by a simple majority in a
secret ballot (Ref. BL 12J.1). The Vice-President shall not
have a vote except in the event of an equality of votes when
he shall have a casting vote.
16 COMMITTEES
16B.1 Technical Committees may be instituted at the request
of a group of members interested in a specific topic and
with the knowledge and agreement of the President and
Secretary General. Suggestions of topics for the work of
Technical Committees should be submitted by Member
Societies to the Secretary General six months before the
President takes office.
16B.2 A short administrative Report summarising the work of
each Technical Committee shall be submitted by the
Committee Chairman to the Secretary General six months
before the next International Conference for presentation at
the Council meeting. The incoming President has the
authority to decide if the work of any Technical Committee
should continue and which Member Society shall have
responsibility for it.
16B.3 Technical Committees may be called upon to organise
specialty sessions at an International Conference. (Ref. BL
14A.3 (iii)).
16B.4 If appropriate, technical reports of a Technical
Committee will be the subject of open discussion at an
International Conference or other venue approved by the
President before final publication.
16C.1 Members of Administrative Committees shall normally
be appointed by the President after consultation with the
Secretary General and the Board to insure an input from
several countries and an appropriate representation of
Member Societies.
16C.2 Administrative Committees shall report to the President
who may submit the report, with amendments, to the
Council. Normally such reports will be subjected to open
discussion at a Council meeting before acceptance and, if
appropriate, publication.
16D.1 The responsibility for each Regional Committee will be
assumed by a specific Member Society which will provide
the chairman, secretary and the necessary administration.
17 REGISTER OF MEMBERS
17A.1 The list shall be in a form as requested by the Secretary
General. It shall include the name and permanent address of
the secretary of the Member Society and of its officers
where appropriate.
17B.1 The membership number shall reflect the year of
membership, the Member Society to which the Individual
Member belongs and a unique membership number.
17B.2 The list of names and membership numbers shall be
distributed to the Member Societies in an electronic format
suitable for the compilation of membership cards.
17C.1 The layout and wording of the Membership Card shall
be in a form prescribed by the Secretary General. The card
can be distributed in a form deemed appropriate by the
Member Society.
17C.2 The membership card, if issued, shall remain valid for
the year of issue plus the period extending into the
following year specified in Bylaw 4H.1 as the period within
which fees are to be paid.
17D.1 The list shall be in electronic format and subject to the
approval of the Member Society shall be posted in an
appropriate section of the Society’s web site.
18 AMENDMENTS TO THE CONSTITUTION
18A.1 Proposals for amendments to the Constitution must be
received at least six months before a Council meeting.
19 DISSOLUTION OR LIQUIDATION
19A.1 In seeking a decision from Member Societies on the
dissolution or liquidation of the International Society duly
authenticated postal votes shall be accepted in addition to
those cast at the Council meeting.
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