Actes du colloque - Volume 6

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Proceedings of the 18th International Conference on Soil Mechanics and Geotechnical Engineering, Paris 2013
10D.2 To assist in carrying out its responsibilities the Host
Member Society after consultation with the President shall
appoint a Liaison Officer, who will be familiar with the
'modus operandi' of the Secretariat.
10E.1 The Secretariat will maintain filed records of all
correspondence officially transacted for an appropriate
period of time.
10E.2 The Secretariat will endeavour to maintain a complete
library of all the Proceedings of International, Regional and
Specialty Conferences and Symposia held under the
auspices of the International Society. (Ref. BL 14D.5)
10E.3 The Secretary General is responsible for the
reproduction and distribution of the list of Members (Ref.
BL 4A.1), and similar documents, in accordance with the
Statutes and Bylaws or as decided by the Council.
10F.1 The Secretary General shall send to each Member
Society an annual account of the dues owing (Ref. BL 5B.l)
and shall ensure that all contributions and dues paid to the
International Society are placed in a separate account and
that a record is kept.
10F.2 The Secretary General is responsible for keeping the
accounts of the International Society; for the preparation of
the annual account of receipts and expenditures and for
payments for the International Society up to the limit of the
approved budget. (Ref. BL 5A.4). He shall acknowledge all
All money received shall be acknowledged. Only he the
Secretary General or the President may authorise
expenditure. (Ref. S 5E)
10F.3 The Secretary General shall prepare financial statements
of receipts and expenditures (Ref. BL 5A.2 and BL 5A.5)
and shall justify expenses incurred when requested.
11 THE COUNCIL
11E.1 Reasonable notice of a Special Council Meeting is
deemed to be not less than forty days.
12 COUNCIL MEETINGS
12B.1 In voting on the venue for a future Council meeting a
simple majority of delegates of Member Societies present or
represented shall suffice. (Ref. BL 12I.1)
12B.2 With a view to distributing meetings evenly among the
Regions, Member Societies from a Region that has recently
hosted a mid-term Council Meeting (i.e. a meeting held
between International Conferences) shall refrain from
offering to host the next two mid-term Council meetings
unless no acceptable invitation is received from the
remaining Regions.
12C.1 The Agenda will normally cover the following items:
(i) Minutes of the previous meeting: matters arising.
(ii) Election of new Member Societies.
(iii)Audited Financial Statements for preceding period
and draft budget for ensuing period.
(iv) Reports of President and Vice-Presidents.
(v) Business raised by President, Member Societies, or
from other sources.
(vi) Selection of venue for future International
Conference (if applicable). Ref. S. 14B.
(vii) Report(s) from Organising Committee(s) for
forthcoming International Conference(s).
(viii) Election of next President (if applicable).
(ix) Names of new Vice-Presidents {if applicable).
(x) Invitations for holding the next Council/Board
Meetings (if applicable).
(xi) Reports of technical and administrative Committees.
(xii) Matters arising from Board meetings.
(xiii) Items submitted after preparation of Agenda,
subject to agreement of Chairman.
(xiv) Any other business.
12E.1 In order to facilitate the conduct of business the
following procedures should be observed:
(i) Motions will be printed on the agenda and no other
motions will be discussed except by agreement with
the Chairman. Minor matters may be raised under
'Any Other Business'.
(ii) A motion for which no seconder can be found
cannot be discussed or put to the vote. It falls to the
ground, and cannot be reconsidered during the
meeting. Motions by the Chairman require no
seconder.
(iii)In discussing a motion no member may speak more
than once, except at the invitation of the Chairman.
The mover, however, will be given the right of reply
at the end of the discussion.
(iv) After the discussion the Chairman will read the
motion to ensure that the meeting knows exactly
what it is voting on, and a vote will be taken.
(v) If the motion is passed, it becomes a Resolution.
Neither a Resolution nor a failed motion may be
reopened during the current session of the Council.
(vi) An amendment is an alteration made by adding,
changing, substituting or omitting a word, phrase or
sentence of a motion. It may partially change the
meaning of the motion, but must never contradict it.
Amendments should be passed to the Chairman in
writing.
(vii) A member who has spoken on a motion cannot
move an amendment, but he may speak on an
amendment moved by another.
(viii) If there are several amendments to a motion,
they will be considered successively, so that an
amendment to alter the first part of the motion
comes first, etc.
(ix) Each amendment must be moved, seconded,
discussed and voted on separately. Only one
amendment may be discussed at the time.
(x) When the amendments have been separately
disposed of, the Chairman will put the motion as
amended clearly to the meeting. Further discussion
may arise before the vote is taken.
(xi) There is no right of reply for the mover of an
amendment. If, however, his amendment has been
carried and materially alters the sense of the motion,
the amended motion will become the substantive
motion, and the right of reply will devolve from the
mover of the original motion to the mover of the
amendment.
12F.1 Member Societies must inform the Secretary General in
writing the names of their voting delegate and non-voting
delegate.
12I.1 When more than two choices are available and none of
the choices receives a majority of votes on the first ballot
count, that choice or choices receiving the fewest votes shall
be deleted, and a second ballot conducted. The procedure
shall be repeated successively until one of the choices
receives a majority of votes. Should a tied situation occur
the Chairman shall exercise a casting vote.
12J.1 (i) If there are two options, Member Societies will
indicate their choice on the ballot paper.
(ii) If there are three or more options, Member Societies will
mark on the ballot paper their choices 1, 2, 3, etc. in order of
preference. The primary votes (marked with 1) shall be
counted first and if one option receives the absolute
majority of all primary votes, i.e. half the votes cast plus 1,
it shall be declared successful. If there is no absolute
majority, the option with fewest primary votes shall be
excluded from the ballot. In the case that two or more
options are found in this situation, the one with less
secondary votes (marked with 2) shall be excluded from the
ballot. The voting papers for that option will be recounted
and those particular secondary votes shall be given primary
status and distributed to the remaining options. This
procedure is to be repeated until one option has more than
one half of the total number of votes.
12K.1 Proxy votes formalised in accordance with Statute 12G
shall be counted in determining the quorum.
13 THE BOARD
13A.1 The President shall chair meetings of the Board. In the
absence of the President his absence one of the Vice-
Presidents shall be appointed to do so by the President to
chair the meeting.
13A.2 The three Individual Members of the Board shall be
appointed by the President after consultation to ensure
appropriate representation of Member Societies and their
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