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Proceedings of the 18
th
International Conference on Soil Mechanics and Geotechnical Engineering, Paris 2013
5A.2 Independently reviewed financial statements of receipts
and expenditure shall be presented to each meeting of the
Council for the period since the previous Council Meeting.
5A.3 The Council shall adopt a budget for the period to the
next Council Meeting.
5A.4 The President, in consultation with the Board, shall
appoint a 'Finance and Budget Committee' to assist
him
in
the management of the finances of the International Society.
The Committee should meet at least once a year.
5A.5 A financial statement of receipts and expenditures shall
be presented to each Board Meeting.
5A.6 The proposed budget, including a four year forecast,
prepared by the Finance and Budget Committee and
approved by the President shall be circulated to the Board to
be discussed at the Board Meetings when appropriate.
5B.1 The Secretary General shall send to each Member
Society in advance an annual account of its subscription and
other revenues owing.
5C.1 The Basic Fee per Capita is set to meet the budgetary
needs of the Society. Discounts agreed by Council are
applied to allow for low Purchasing Power Parity (PPP) and
for large Member Societies.
5C.2 The minimum subscription fee payable by a Member
Society shall be based on 30 members.
5D.1 An allowance shall be made in the budget specifically to
assist the President, Vice-Presidents and Members of the
Board in their travel expenses on International Society
meetings, workings of Technical Committees and other
such activities.
5E.1 The Secretary General has the prime responsibility for
authorising payments within the budget approved by
Council. In exceptional circumstances the President may
authorise expenditures beyond the budget. Such
expenditures shall be reported by the President to the next
Council Meeting.
8 PRESIDENT
8A.1 In carrying out all executive actions it will be the
President's obligation to interpret
at his with
due
discretion
the Statutes and the Bylaws and the Resolutions of the
Council. When appropriate
he
the President
should seek the
views of the Board either collectively or as individuals for
the purposes of formulating or interpreting policy. Such
actions shall be reported and minuted at the next meeting of
the Council.
8A.2 The President shall not represent any Member Society
or Region
during his term of while in office
.
8C.1 Nominations must be received by the Secretary General
at least three months before the Council meeting at which
the vote will be taken. The Secretary General shall then
circulate the list of nominees to all Member Societies.
8C.2 Voting for the President shall be by secret ballot and a
simple majority. (Ref. BL 12J.1)
8E.1 The President can appoint a Vice-President or other
member of ISSMGE to act
in his stead as a representative
.
9 VICE-PRESIDENT
9A.1 A Vice-President shall not represent any Member
Society during
his term of while in
office.
9A.2 A Vice-President shall encourage the holding of
symposia and conferences within the Region and endeavour
to coordinate the themes and dates of such National and
Regional conferences.
9A.3 At meetings of the Council the Vice-President shall
report on activities within the Region and, where authorised
by a Member Society, shall vote as that Society would wish
him to vote
. (Ref Statute 12G)
9C.1 Each Member Society shall be required to return the
ballot paper for Vice-President at least 16 weeks before the
next meeting of the Council.
9C.2 (i) If just one valid nomination has been received, the
candidate will be declared elected unopposed.
(ii) If two nominations have been received, Member
Societies will indicate the candidate of their choice.
The candidate with the highest number of votes will
become Vice-President of the Region.
(iii)If three or more nominations have been received,
Member Societies will mark on the ballot paper the
candidates 1, 2, 3, etc. in order of preference. The
primary votes (marked with 1) shall be counted first
and if one candidate receives the absolute majority
of all primary votes that candidate shall be declared
elected. If there is no absolute majority, the
candidate with fewest primary votes shall be
excluded from the election. In the case that two or
more candidates are found in this situation, the one
with less secondary votes (marked with 2) shall be
excluded from the election. The voting papers for
that candidate will be recounted and those particular
secondary votes shall be given primary status and
distributed to the remaining candidates. This
procedure is to be repeated until one candidate has
more than one half of the total number of votes.
9C.3 In Regions with less than five Member Societies the
Vice-President may be decided by agreement between the
Member Societies. The agreed name should be forwarded to
the Secretary General by the Vice-President for the Region
with supporting letters from a majority of Member Societies
in the Region.
9E.1 In appointing a successor the President shall consult
with past Vice-Presidents of the Region and Presidents or
Chairmen of Member Societies of the Region and others
at
his discretion
as appropriate
.
10 THE
SECRETARY
GENERAL
AND
THE
SECRETARIAT
10B.1 About 18 months before the office of the Secretary
General becomes vacant, the current President will invite
Member Societies to submit proposals for filling the post.
Each proposal should include the name of the person
recommended for the post, together with the location and
structure of the Secretariat and an estimated budget plan for
its operation. The President shall set up an Appointment
Committee made up of 3 Board Members selected by the
President, plus the immediate Past President and the
President who will chair this Committee. The candidate for
the new Secretary General elected by the Committee,
together with the proposed location and structure of the
Secretariat, will be put to the Board and must be supported
by its majority.
10B.2 The terms of appointment of the Secretary General shall
be decided by the President in consultation with the Finance
and Budget Committee. The period of appointment will be 8
years from mid-term to mid-term of the ICSMGE. The
name of the incumbent Secretary General could be included
in the above mentioned proposal and discussed in the
Appointment Committee along with other proposals. The
incumbent Secretary General may be reappointed, but their
extended term of office should be four years only.
10B.3 In the event of impediment, sudden resignation or death
of the Secretary General, his duties shall be undertaken by
the Liaison Officer appointed by the Host Member Society
pending the appointment of a new Secretary General. (Ref.
BL 10D.2)
10B.4 The Secretary General cannot be a candidate for
President or Vice-President before three years have elapsed
from the end of
his
service as Secretary General.
10C.1 The duties of the Secretary General shall include the
conduct of all correspondence and current business of the
International Society, the preparation and distribution of the
Agenda of Board and Council meetings together with other
required documentation and the preparation and
maintenance of minutes of such meetings and reports
thereon.
10C.2 The Secretary General shall ensure that a draft record of
the decisions taken at Council meetings is available for
distribution within two days after the meeting. Full draft
minutes of Council, Board and other special meetings
should be circulated within two months after the meeting.
The minutes will be presumed to be confirmed if there are
no written objections within six months.
10D.1 The Host Member Society should undertake to act on
behalf of the President as the Custodian of the Secretariat
with responsibility for supporting the Secretariat and
ensuring its efficient and economic operation.
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